ADMINISTRATION CLERK (Ref No: DIA/23/25/26)

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required.
Skills:
- Computer literacy: MS Word, Excel, PowerPoint.
- Effective written and verbal communication.
- Analytical and problem-solving ability.
- Coordination, planning, and organizing.
- Good interpersonal skills; able to work in a team and independently.
Knowledge:
- Basic understanding of the PFMA and Treasury Regulations relating to procurement and expenditure control.

Duties

General clerical support:
- Record, organize, store, capture, and retrieve correspondence and data.
- Update registers and statistics; handle routine enquiries.
- Photocopying, faxing, and distribution of documents/packages.
- Maintain office filing systems; type letters and other correspondence.
- Maintain incoming and outgoing document registers.
Supply chain support:
- Liaise with internal and external stakeholders for goods and services.
- Obtain quotations; complete procurement forms for office supplies.
- Control office stationery stock; maintain the Division’s asset register.
Personnel administration:
- Maintain leave records, personnel files, and attendance registers.
- Arrange travel and accommodation.
Financial administration:
- Capture and update expenditure records.
- Verify officials’ subsistence and travel claims and submit for approval.
- Handle telephone accounts and petty cash.

Enquiries

Vacancy Available